1. Select one of
the underlined Functions to display its diagram (process map).
2. For the most part the maps are self-explanatory. The maps are hierarchical. Rolling the cursor over a process block will display a description of the function.
3. The rectangular boxes represent verbs, if you will, that is, they are actions taken by someone. A small black dot in the upper left corner of the box indicates that the function can be displayed in more detail by clicking on it.
3. The “AND”
construct means that all the functions must be performed before the
subsequent function.
4. The “OR”
construct means that at least one of the functions must be performed
before the subsequent function.
5. The
"IT" construct is a loop process that is repeated until a path to an
appropriate approval is taken.
Corrections
or suggestions for improvement of these Process Maps may be directed to Dr.
Terrance C. Ryan, Executive Director, Engineers and Surveyors Institute
Telephone: (703) 263-2232 FAX:
(703) 263-0201
Email: tryan@esinova.org
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Function |
Description |
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The overview is intended to portray how land development
applications are processed in Loudoun County. |
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The purpose of a ZCOR (not technically an application) is
to provide a zoning interpretation or determination for a question submitted
in writing on a specific property. |
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1.1.1 Receive Request |
Zoning determination or interpretation requests are
normally received by mail or email. |
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1.1.2 Check Correspondence |
The request is checked for a specific property
reference. |
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1.1.3 Scan Document(s) |
All documents associated with the request are scanned
for archival purposes. |
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1.1.4 Log In ZCOR |
The request information is logged into LMIS for tracking
purposes. |
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1.1.5 Assign Question |
The request is assigned to either the residential or non
residential team for further assignment to the zoning staff. |
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1.1.6 Research Question |
The question posed by the request is researched as necessary. |
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1.1.7 County Attorney Review |
Issues that may involve a legal interpretation or legal
matter are referred to the County Attorney for review. |
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1.1.8 Draft Response LTR |
A draft response to the request question is drafted for
review. |
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1.1.9 Draft Response Review |
Zoning team leaders review the draft responses as
necessary. |
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1.1.10 Draft Response Comment |
The final response is drafted. |
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1.1.11 Final Response |
The response to the request is finalized for
distribution. |
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1.1.12 Mail Response |
A copy of the final response is sent by mail to the
person who made the request. |
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1.1.13 Mail Copy To Property Owner |
A copy of the final response is sent by mail to the
property owner if different from the person making the request. |
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1.1.14 LMIS Summary |
A summary of the final response is entered into LMIS for
archival purposes. |
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1.1.15 File Response and Summary |
The final response and the summary are filed. |
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1.1.16 Appeal |
Proffer and zoning interpretations and use determinations
may be appealed to either the Board of Supervisors or the Zoning Board of
Appeals. |
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1.1.17 BOS Decision |
The Board of Supervisors consider appeals and render a
decision. |
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1.1.18 Zoning Board of Appeals Decision |
The Zoning Board of Appeals consider appeals and render
a decision. |
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The purpose of a CPAP is to review and approve plans for
developments that involve the construction of public improvements. |
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Plan documents are reviewed by an ESI Staff Engineer to
determine if all elements are present to warrant a technical review. |
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1.2.1.1 ESI Checklist Review |
The plan documents are checked for completeness against
a published checklist. |
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1.2.1.2 Notify Applicant |
The applicant is notified of the ESI review results by
email, FAX and/or phone. |
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1.2.2 Plan Intake |
Once found acceptable by ESI review, the plan documents
are presented for processing. |
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1.2.3 Engineering Division TL Review |
The Engineering Divison Team Leader conducts a
preliminary review of the application package and assigns it to a project
manager. |
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1.2.4 Plan Review Referral |
The plan sets are prepared and distributed to the
appropriate referral organizations. |
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1.2.5 Schedule ESI Team Peer Review |
The application is scheduled for the ESI Team Peer
Review session based on its status as a DPE or nonDPE plan. |
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The plan set is reviewed for conformance with applicable
regulations, preliminary plans, special exception applications, and rezoning
applications. |
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A technical review for conformance with applicable
regulations, preliminary plans, special exceptions and rezonings is
conducted. |
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1.2.6.1.1 TL And PM Joint Technical Review |
Team Leader and Project Manager review of the plan for
overview and integration purposes. |
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1.2.6.1.2 Field Management Team Review |
A technical review of the plan for required erosion and sedimentation
controls is conducted. |
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1.2.6.1.3 Water Resources Team Review |
A technical review of the plan for conformance with
applicable water resource protection requirements is conducted. |
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1.2.6.1.4 Urban Forester Review |
The plan is referred for conformance with tree save and
other forestation issues as needed. |
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1.2.6.1.5 Environmental Team Review |
The plan is referred for applicable environmental and
conservation protections review as needed. |
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1.2.6.1.6 Planning Consultation |
The plan is referred as needed for consultation on
planning issues. |
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1.2.6.2 Draft Comments |
Technical reviewers prepare draft comments in
preparation for ESI Team Peer Review |
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1.2.6.3 ESI Team Peer Review |
The ESI Staff Engineer facilitates the consolidation and
coordination of review comments with the County staff and private sector Peer
Engineer. |
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1.2.6.4 VDOT Technical Review |
The plan set is referred for VDOT technical review of
the plan for conformance with transportation regulations, standards, and
practices. |
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1.2.6.5 LCSA Technical Review |
The plan set is referred for LCSA technical review of
the plan for conformance with appropriate regulations, standards, and
practices. |
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1.2.6.6 Comment LTR |
A comment letter is prepared for the applicant listing
cited required corrections and recommended plan improvements. |
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1.2.6.7 Health Department Review |
The plan set is referred for Health Department technical
review of the plan for conformance with appropriate regulations, standards,
and practices. |
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1.2.6.8 Mapping Review |
The plan set is referred to the Mapping Office for
technical review of the plan for conformance with appropriate addressing and
conformance with appropriate regulations, standards, and practices. |
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1.2.6.9 Fire and Rescue Review |
The plan set is referred for Fire Department technical
review of the plan for conformance with appropriate regulations, standards,
and practices as needed. |
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1.2.6.10 Park Authority Review |
The plan set is referred for the Park Authority for
technical review of the plan for conformance with appropriate regulations,
standards, and practices as needed. |
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1.2.6.11 Office of Transportation Services Review |
The plan set is referred for Office of Transportation
Services technical review of the plan for conformance with appropriate
regulations, standards, and practices as needed. |
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1.2.6.12 Affected Town Review |
The plan set is referred for Town technical review of
the plan for conformance with appropriate regulations, standards, and
practices for those Towns affected. |
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1.2.6.13 Housing Services Review |
The plan set is referred for Housing Services technical
review of the plan for conformance with appropriate regulations, standards,
and practices for projects involving more than 50 units of condos,
apartments, multifamily and affordable housing. |
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1.2.7 FSM Waiver |
Applications for waivers to the Facilities Standard
Manual are evaluated. |
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1.2.8 Steep Slopes or Mountainside |
Applications for projects on steep slopes or
mountainsides are evaluated. |
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1.2.9 Floodplain |
Applications for projects on flood plains are evaluated. |
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1.2.10 Wetlands |
Applications for projects on wetlands are evaluated. |
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1.2.11 Easements |
Applications for easements are evaluated. |
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1.2.12 Engineering Issue Resolution |
Issues with projects requiring waivers or construction
on steep slopes, mountainsides, floodplains, and/or wetlands are resolved. |
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1.2.13 Grading Permit Application |
The application to obtain approval to conduct land
disturbing activity in conjunction with an approved plan is filed. |
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1.2.14 Bond Estimate |
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1.2.15 Full Approval |
The Director grants full approval of the plan. |
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1.2.16 Plan Approval Signature |
The Chief Engineer signs the plan cover sheet as
approved |
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1.2.17 Plan Approval LTR |
An official plan approval letter is prepared. |
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1.2.18 Approved Plan Distribution |
The approved plan documents with the approval letter are
distributed. |
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1.2.19 Building/Zoning Permit Application |
The application to obtain approval for a building/zoning
permit for an approved plan is filed. |
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1.2.20 Building/Zoning Permit Approval |
A building/zoning permit is issued for the approved
plan. |
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1.2.21 Obtain Address(es) |
The application to obtain an official address(es)for an
approved plan is filed. |
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1.2.22 Overlot Grading Permit Application |
The application to obtain approval for an overlot
grading permit for an approved plan is filed. |
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1.2.23 Entrance Permit Application |
The application to obtain approval for an entrance
permit for an approved plan is filed. |
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1.2.24 Obtain grading permit |
An approved grading permit must be obtained prior to
conducting land disturbing activity. |
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1.3 Preliminary Record Plat (SBPR) |
The purpose of a SBPR is to review and approve
applications to subdivide a parcel into five or less lots. |
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1.4 Family Subdivision (SBFM) |
The purpose of a SBFM is to review and approve applications
to subdivide a parcel into lots for the purpose of sale or gift to an
immediate family member. |
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1.5 Subdivision Waiver Plat (SBWV) |
The purpose of a SBWV is to review and approve requests
that the Director approve the subdivision of a single lot or parcel into any
two parcels. |
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1.6 Preliminary Subdivision (SBPL) |
The purpose of a SBPL is to review and approve
applications for the subdivision of parcels resulting in over five lots. |
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1.7 Subdivision Record Plat (SBRD) |
The purpose of a SBRD is to review and approve
applications to record a plat of subdivision. |
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The purpose of a STPL is to review and approve plans for
developments of commercial, industrial, mult-family, residential, and public
buildings or institutions requiring site work as defined by Sect. 1244.01 of
the LSDO. |
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The plan set is reviewed for conformance with applicable
regulations, preliminary plans, special exception applications, and rezoning
applications. |
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1.8.1.1 Zoning Review |
The plan set is reviewed for conformance with applicable
zoning ordinances, regulations, preliminary plans, special exception
applications, and rezoning applications. |
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1.8.2 Conditional Approval |
Conditional approval is provided for plans where all but
the approval and recordation of onsite easements is complete. |
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1.9 Special Exception (SPEX) |
The purpose of a SBEX is to review and approve
applications for special exception uses listed in the Zoning Ordinance that
meet all specified conditions and standards. |
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1.10 Rezoning (ZMAP) |
The purpose of a ZMAP is to review and approve
applications to rezone a parcel or lot. |
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1.11 Comp. Plan Amendment (CPAM) |
The purpose of a CPAM is to review and approve changes
to the Comprehensive Plan. |
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1.12 Construction |
Construct the approved project within the authorities
granted in the application process. |
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1.13 Occupancy Permit |
Inspect, review, approve and issue appropriate occupancy
permits for the project. |